Dues you can see at a glance
Set dues by tier, with the billing month you choose and proration for members who join mid-year. Generate billing periods for the year, and each period shows how much has been collected against how much was billed, who has paid, who is due, who is overdue and whose card did not go through. Mark honorary members so they are not billed. Record a check when the treasurer hands you one, and export who owes before the board meeting.
Members can pay automatically, so dues stop being something the treasurer chases.
The club and the foundation, each with the right receipt
Most service clubs are a 501(c)(4) or 501(c)(7) with a 501(c)(3) foundation beside it. In Clerestory, each is a payment account on the same organization, with its own bank account, its own EIN and its own tax classification. Dues go to the club. Gifts go to the foundation. Each receipt says the right thing: a gift to the foundation is tax-deductible to the extent allowed by law, and a payment to the club says it is not deductible as a charitable contribution.
At year end, the Year-End Giving Summary shows each donor's total across every account, with $0 deductible for payments to a non-501(c)(3) account, so the foundation's letters are right the first time.
The member directory
Many clubs are a room full of local business owners. Clerestory's member directory lists members and their businesses by category, with the fields you choose, on a public link you can share or put on your website.
Every fundraiser on the calendar
Sell tickets to the crab feed or the golf tournament, with offer codes, presales and add-ons. Sell raffle tickets online and at the table, and record the drawing so there is a record of how the winner was chosen. At the gala, guests bid on silent items from their phones, the auctioneer records the live auction and the paddle raise by bidder number, and every winner is charged in one batch.
Put the room screen on the big display and everyone can watch the total climb toward the goal, scan a QR code to bid and give, and see a thank-you as each gift comes in.
Cash and checks, too
A lot of club money still arrives in an envelope. Record a cash or check gift, pledge or dues payment against the member's record, and it counts in every report alongside card payments.
What Clerestory does not do
- Meeting attendance and district reporting. Clerestory does not track meeting attendance or submit reports to your district or international. If your district requires those through DACdb or ClubRunner, keep that one task there. Everything that involves money can move to Clerestory.
- Club websites. Clerestory gives you forms, event pages and a directory you can embed or link to, not a website builder.
What it costs
Clerestory charges 3% per transaction, on your own Stripe account, plus Stripe's processing. Donors can choose to cover the fees at checkout. If you refund a payment, our 3% comes back with it.
Frequently asked questions
Can a Rotary club switch from DACdb to Clerestory?
Yes, for the club's money. Dues, foundation gifts, tickets, raffles and auctions can all move to Clerestory. Clerestory does not track meeting attendance or submit district reports, so if a district requires those through DACdb or ClubRunner, keep that one task there.
Can a Rotary club collect dues online?
Yes. Clerestory sets dues by tier with the billing month the club chooses and proration for members who join mid-year, and members can pay automatically. Each billing period shows how much was collected against how much was billed, who has paid, who is due, who is overdue and whose card did not go through.
Can a service club and its 501(c)(3) foundation use one system with separate receipts?
Yes. In Clerestory, the club and its foundation are each a payment account on the same organization, with its own bank account, EIN and tax classification. Dues go to the club, gifts go to the foundation, and each receipt states whether the payment is tax-deductible.
Does Clerestory have a member directory for a Kiwanis or Lions club?
Yes. Clerestory's member directory lists members and their businesses by category, with the fields the club chooses, on a public link the club can share or put on its website. Clerestory is not a website builder.
Can a service club record dues paid by cash or check?
Yes. Record a cash or check gift, pledge or dues payment against the member's record in Clerestory, and it counts in every report alongside card payments.
How much does Clerestory cost a service club?
Clerestory charges 3% per transaction on the club's own Stripe account, plus Stripe's processing. There is no license fee, no per-seat fee and no contract, donors can choose to cover the fees at checkout, and if a payment is refunded the 3% comes back.
